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EFFECTIVELY MANAGE YOUR EDUCATIONAL UNITS AND STUDENT MATERIALS
Secure, web-based ordering system allows teachers to place orders for materials, courses, supplies and activities from any location 24/7
Online request approval and other features give administrators more effective control of funds allocation for teachers and students
Online, up-to-date database of approved vendors
Customized reports allow administrators and teachers to easily export real-time data to spreadsheet programs

Multiple search capabilities for:
• Students
• Teachers
• Vendors
• Orders
• Districts
Integrates with other administrative applications:
• We have an import feature that can sync up the OPS student/teacher records with other student information systems such as "Report Writer" and "Oasis".  This eliminates the need for double entry of student information, reducing opportunity for error.
• We also have an export feature that can export a custom designed datafile that will import into your preferred accounting software such as "MIP", "QuickBooks" or "QSS".  We can assign sacs codes to each item expense. Periodically export records into school accounting applications in custom formats.
Flexibility to batch pay multiple orders per vendor.
Ability to manage/generate student vouchers
You have the ability to add notes to your orders and student budget adjustments. This aids in the communication between teachers and admins.
Reliable online and person-to-person email and telephone technical support during normal business hours.
OPS does not require a web site, and can integrate seamlessly into pre-established sites.
 

INDEPENDANT STUDY SCHOOL LIBARY SOFTWARE
TOP 10 FEATURES

OPS offers an amazing range of features to make managing your school library simple and more efficient than ever before. Designed with librarians’ needs in mind, OPS LR’s rich features and ease-of-use make school library management a breeze!

1. Integrated with Online Purchasing SystemTM: Integration with OPS means that your staff does not need to log in to multiple applications to find it in the library or request it from an outside vendor.

2. Quick Cataloging: Easy item and inventory entry screens ensure that you can catalog, search, track and recount your collection quickly.

3. Easy Searching and Reporting: Quick keyword searches and advanced searches by ISBN, title, item type, author, publisher, subject and grade are provided.

4. Manages Multiple Media Types: All types of media are supported such as: Books, answer keys, tapes, videos, CDs, DVDs, manipulatives as well as furnishings, equipment and supplies.

5. Automates Library Tasks: OPS LR goes way beyond just easy check in and check out of books. Using scanners and UPC code technology, it has a sophisticated system of tracking the total quantity, quantity in the library and the quantity available of each item. Requests made for items that are available in the library get reserved and become ready for check-out. All in-stock library items reserved can be sorted and bulked up by each teacher/student and can either effect student budgets or not. Requests for items that are not available, or not yet in your library catalog, can be bulked into single orders and sent to your preferred vendors. Bulked orders received from vendors can be quickly added to your school’s inventory then sorted/bulked up by teacher/student streamlining the process of cataloging inventory and delivering the right materials to the right individuals.

6. Requests For New Items: Items that don’t currently exist in your library catalog can be easily requested. Upon approval, these new items will be automatically bulk ordered and added to your catalog.

7. End-of-Year Returns: Makes the end of the year returns easier to facilitate. Administrators can view/locate all inventory for a particular item. They can view what items any teacher or student possesses at any time. Transferring items from student to student or teacher to teacher is a snap.

8. Support: Reliable person-to-person email and telephone technical support during normal business hours.

9. User-Friendly: Easy to access and to use! Attractive, user-friendly graphical design.

10. Simple to Switch from Other Library Applications: We can easily import your library and student inventory data into OPS LR from Follett, Winnebago or other library software applications.
 

Staples, Office Depot, Akademos and Varsity Books
We have integrated withthese potential vendors.  Now teachers can use the student budgets set up in OPS to purchase materials on their websites.  Each order gets put into our system and pulls the funds from the student budget.
 
 

 

 
 
CATALOGUE FEATURE
With the new Catalog Module users now can have the ability to set up a custom catalogue of pre-approved items from various vendors.  The catalogue allows teachers to only have to click a check box, rather than type out all of the relevant item information to order it.  Each catalogue item can be easily added/inactivated or modified.
 
BULKING CATALOG ORDERS - Ability to look at all items requested for each catalogue vendor, modify the amounts to be ordered based on what materials you may already have in your resource center or library, and then bulk all requests into one order for each vendor.  This will save you shipping fees and allow your school to take advantage of special bulk rates offered by many vendors.
 
NON-BULKING CATALOGS - Option to have all catalogue orders pull the funds from the associated students account rather than a catalogue budget and have the order shipped directly to the teacher, rather than bulking all orders and shipping to a single location.
 

SCHOOL, TEACHER OR STUDENT BUDGETS
Our system also has the ability to have all EMR (Educational Material Resources) come out of a teacher or school budget, while other order types, such as VCI (Vendor Course Instruction), come out of a student budget.
 
SACS CODES ON POs
You have the ability to add sacs codes to your purchase orders.
 
 
 
With their private access code, users can log in to perform all functions 24/7, using any browser, on any computer and from anywhere Internet access is available.
 
 
Administrators have the ability to access all data for students, teachers, orders and vendors while Teachers can access their own students, orders and all vendors.
 
 

Unlimited items can be placed on a single request for all vendor types, including EMR, VCI, College Course Instructors and Activities.
 
  Copyright © 2001-2010 OPS (Online Purchasing Systems). All rights reserved. OPS 8.0 is a registered trademark of OPS (Online Purchasing Systems) in the US. All other trademarks or names mentioned in this web site are the property of their respective owners. (20101001)