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 Secure,
web-based ordering system allows teachers to place orders for
materials, courses, supplies and activities from any location
24/7 |
| Online
request approval and other features give administrators more
effective control of funds allocation for teachers and students |
 Online,
up-to-date database of approved vendors |
| Customized
reports allow administrators and teachers to easily export real-time
data to spreadsheet programs |
 Multiple
search capabilities for:
• Students
• Teachers
• Vendors
• Orders
• Districts
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 Integrates with other administrative applications:
• We have an import feature that can sync up the OPS student/teacher records with other student information systems such as "Report Writer" and "Oasis". This eliminates the need for double entry of student information, reducing opportunity for error.
• We also have an export feature that can export a custom designed datafile that will import into your preferred accounting software such as "MIP", "QuickBooks" or "QSS". We can assign sacs codes to each item expense. Periodically export records into school accounting applications in custom formats. |
| Flexibility to batch pay multiple orders per vendor. |
| Ability to manage/generate student vouchers |
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You have the ability to add notes to your orders and student budget adjustments. This aids in the communication between teachers and admins. |
| Reliable online and person-to-person email and telephone technical support during normal business hours. |
 OPS does not require a web site, and can integrate seamlessly into pre-established sites. |
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With the new Catalog Module users now can have the ability to set up a custom catalogue of pre-approved items from various vendors. The catalogue allows teachers to only have to click a check box, rather than type out all of the relevant item information to order it. Each catalogue item can be easily added/inactivated or modified. |
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| - Ability to look at all items requested for each catalogue vendor, modify the amounts to be ordered based on what materials you may already have in your resource center or library, and then bulk all requests into one order for each vendor. This will save you shipping fees and allow your school to take advantage of special bulk rates offered by many vendors. |
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| - Option to have all catalogue orders pull the funds from the associated students account rather than a catalogue budget and have the order shipped directly to the teacher, rather than bulking all orders and shipping to a single location. |
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Our system also has the ability to have all EMR (Educational Material Resources) come out of a teacher or school budget, while other order types, such as VCI (Vendor Course Instruction), come out of a student budget.
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We have integrated with Varsity Books. Now teachers can use the student budgets set up in OPS to purchase materials on varsity books website. Each order gets put into our system and pulls the funds from the student budget.
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You have the ability to add sacs codes to your purchase orders. |
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